Download the Printer Spacing Chart
Once you have downloaded the printer spacing chart file, unzip it in Winzip or a similar program.
How to Use the Chart
The chart is in Excel format. You will notice that it contains column numbers across the top and row numbers along the left side. The size and range of printer charts depends on the type of printer being used and I have found this particular chart useful for reports printed on the typical 8.5 x 11 sheets. You will also notice that every 10th line is bold. This makes the chart easier to read.
Each square, or cell, in the spreadsheet represents one character space on the report. You can fill in a character space by typing one character in the cell. You can move to the next cell by using the cursor keys. It takes some time to get used to typing this way, but you'll get the hang of it.
How to Print the Chart so it's Still Legible
To print your finished chart, select only the area you need. If you print the entire chart, it will be too small to read for most people - put your cursor in the top-left corner, above the row numbers and to the left of the column numbers, and click your mouse. Hold the mouse button down while you drag to the right and down, until you reach the bottom corner of your filled-in character spaces. You should include a few extra lines and columns to the right and on the bottom. The area you are dragging over should appear in reverse-video.
Once you have reached the bottom-right of the print area, release the mouse button. From the File menu, select Print. In the print dialog box, make sure the "Selected" option button is selected. This will make sure that only the highlighted portion of the spreadsheet gets printed.
An alternate way of using the chart is to print the blank spreadsheet and fill in the character spaces with pencil. The problem with this method is the cells are much too small and many characters written in the cells are impossible to read.